Rules & Regulations

GENERAL

Vadodara Ultra is open to all runners over 18 years of age, male or female, and belonging to any nationality. Minor participants (aged 16-18 years) may be admitted with prior consent of Uphill EMG, however a written permission from their parent or legal guardian is a must. They will have to meet the same requirements as adults:

  1. 25 kms participants for this race will ideally be those who are running around 10-15 kms on a daily basis or participating in half marathons frequently. Vadodara Ultra will be the best chance for such runners to go beyond and test their endurance levels. You may call it a beginner's race, but be warned it will still be a real tester.
  2. However for 55 kms participants this is not a beginner's race. It's definitely best to have already run a proper and official road marathon (42.195 kms) or even better, many of them. If not, you should at least be able to run a distance of over 30 kms non-stop during your training. You can alternate run/walk/run. You simply won't make the cut-offs times if your stamina is not high, and we mean very high! If you come unprepared, you're in for a one tough run.
  3. Be aware that this is not a flat running race, at all. There will be hills, flats and hills again. We've tried to limit them; nonetheless, it's still going to be a mixed terrain race.
  4. The gear you need for a race like this is different than the one you would take along on a road marathon. We will have aid stations along the way with water and food but it's essential that you check our FAQs section to get a proper sense of what you need to run safe and happy.
  5. Stay positive at all times. Hard times are always, followed by happier moments. This is the key to long distance racing: hang on there until you resurface again. Also, remember that no one forced you to be running this. You're entirely responsible for being here.

If you plan on running this race, your training should begin right away. You can start slowly but you should gradually upgrade your distances. Don't forget that to be able to race safely in a healthy mental and physical state at all times.

ENROLMENT FEES

25 kms 3000
55 kms 4000

CANCELLATION AND REFUND POLICY

It is hereby made clear that no refunds will be processed under any circumstances. The fees of any participant not able to compete in the race will be automatically transferred to the next year and will not be returned. Such transfer of fees will be carried forward only for the next event, and if the participant fails to register for the consecutive event, his/her fees will be forfeited. Furthermore, such participants must note that in case if the race fees increase in the next year, they will have to pay the difference in order to confirm their participation.

IMPORTANT NOTE: ALL PARTICIPANTS MUST COMMUNICATE THEIR INTENTION OF CANCELLATION IN WRITING, VIA EMAIL ONLY. NO MESSAGES, PHONE CALLS OR OTHER FORMS OF COMMUNICATION WILL BE ACCEPTED OR CONSIDERED AND NO TRANSFER OF FEES WILL BE DONE IN SUCH CASES.

WAY MARKERS-FOR 25 KMS PARTICIPANTS ONLY

The entire route for this segment is marked by way-markers, paints or sign boards. Participants are required to follow the path with the markers.

GPS NAVIGATION - FOR 55 KMS PARTICIPANTS
(Garmin e-Trex® 10 with a current market value - 7000)

The 55 kms race is a 100% GPS navigation race. It is also a closed course, which means that runners are required to follow the specified route designed by the event team and inserted inside their GPS devices. GPS Devices will be provided to runners by the organizer. All routes and markings will be pre-loaded on to the device. Please note that once the GPS device is given to a runner it is his/her responsibility to keep it safe. Loss or damage to the device will be recovered from the runner by the organizers in full.

At the starting line on race day, participants will be given the GPS device (Garmin e-Trex® 10) .This device has to be used at all times on the course. A GPS briefing will be done at the starting line before the race and race managers will answer any questions related to the use of such device.

For Demo, click here

Important:

UTMB Points
Vadodara Ultra's Both the races are UTMB Qualifier races. To consult the list of qualifying races - "Click Here" and find "Vadodara Ultra"

Final Results from the run will be uploaded to the UTMB site within 10 days following the event for those interested in using these points to qualify for UTMB. To verify your UTMB Points you can click here and search your name.

25 KMS:
Participants must follow marked route. If you cannot see any more markers, retrace your steps! It is imperative that you follow the path with the markers without taking short cuts. In effect, shortcutting will be considered cheating and lead to penalties.

55 KMS:
Please note that all sections of the course are subject to change because of rain, rockslides, politics, or other natural or human occurrences. These changes may not be known until the course briefings or even after the race begins. It is the runners' responsibility to understand and follow any changes declared by the race management team. Furthermore, this segment is a GPS Navigated race, and knowledge and understanding of GPS is a must. While we will be providing some basic training during the briefing, it is the participant's responsibility to know how to work the device. Your GPS should not be turned off at any time during the race. We will be providing an extra set of batteries, however, keep in mind, DO NOT TURN YOUR GPS OFF.

AID STATIONS

Aid stations are compulsory checkpoints. They are located less than 10 kms apart from each other all along the route. To avoid penalties, each runner must go through all of the aid stations. This allows the race officials to not only record timings but, more importantly, making sure that all runners have sufficient water with them at all times.

CUT-OFF TIMES

Cut-off times will be strictly enforced. Participants are expected to be experienced runners in a position to understand this perfectly. In addition, participants are expected to comply with the cut-off times on their own. No aid or warning signals will be given to participants to inform them of cut-off times. The aid station captain is given the authority to enforce the cut-off times. The rule is simple - Runners must leave the aid station before the cut-off time. If a runner "checks out" and then comes back into the aid station after the cut-off time, he'll be considered to have abandoned his attempt at the run. These rules are made clear to all, so that our aid station personnel can concentrate on helping runners, and not on sharpening their debating skills. Remember, they have been out there just as long, in the sun, to help you. If a runner misses the cut-off times, his/her chances of finishing the race within the final cut-off are low if not impossible. So, please try to be mature enough to recognize this and do not debate on the cut-off times with the aid station personnel. Even if a runner badgers one of them into letting him go on, the technical team still has the authority to deny listing him as a finisher. In addition, we may ban such uncooperative runners from future race under the banner of Uphill EMG™. Furthermore, anyone who disobeys rules and threatens the safety of our team or the safety of other runners will be barred from all Races under our banner. If for any reason a runner ends up stuck in the night in the middle of the trail he/she must not try to find their way in the dark. They must wait for the search and rescue sweep teams who have been designing the race and will know how to find him (provided they stick to their GPS route). In the case of poor weather conditions and/or for reasons of safety, the organization reserves the right to stop the event underway or to modify the cut-off times.

Intermediate Cut-off Time

25 K

  • No Intermediate Cut-off
  • Participants Must Finish Race within 4.5 Hours
  • Participants Exceeding the Aforementioned Time will be considered Did Not Finish (DNF)

55 K

  • Intermediate Cut-off is 6 Hours at Aid Station-8 (AS8) located at 34 K Mark
  • Intermediate Cut-off is 8 Hours at Aid Station-11 (AS11/Start Line) located at 43.5 K Mark
  • Total Race Time is 10 Hours
  • Participants Failing to Comply with any of the above time barriers will be considered
    Did Not Finish (DNF)

MEDICAL ASSISTANCE AND RESCUE TEAM

Participation in this event is at the runner's own risk. Although race management has experienced medical personnel at various points along the course, the inaccessibility of some of the trail may make it difficult or even impossible for medical assistance to reach the runner immediately.

Each runner must stay on the GPS route he's been given, even to rest for a while. Any runner who voluntarily leaves such path is no longer under the responsibility of the organization.

A medical control team is present during the entire duration of the event at the start and finish but also at specific key points along the routes. We strongly encourage the use of personal mobile phones for obvious safety reasons but because some of our trails are so remote, the device may not always work. Due to the remoteness of the environment, one might have to wait for assistance longer than anticipated. If it appears that a runner is in too much difficulty or seriously injured to call for assistance, the runners following them, or accompanying them must attend to their needs. If a participant finds another participant unconscious or in a semi-conscious state, he/she must not attempt to feed them or give them anything by mouth as they may be at the risk of choking through anything in their throat. If a runner is slightly injured but can get to the next aid station, the other runner should either get them there or make sure they are warm and tell the aid station crew where the person is so that rescue can be arranged. If the victim's injuries are such that they cannot be moved, the victim must be kept warm and on his side while others get help from the nearest aid station. The cardinal rule when providing first aid is to not hesitate to get help from professional whenever one realizes that he/she cannot provide the vital help needed. Communications with medical personnel then becomes the first requirement when dealing with a sick or injured runner. It is essential that each runner understands that the safety of all depends on the quality of the communication that is provided.

An unwell or injured runner calling on a doctor or a rescuer submits himself to their authority and undertakes to accept their decisions. The first-aiders and official doctors are authorized:

  • To stop any competitor considered unfit to continue the event (by invalidating the race bib).
  • To pull out and potentially hospitalize a runner at their discretion whom they judge in danger, by any means at their disposal.

Expenses incurred, resulting from emergency assistance or rescue, are payable by the person who has been rescued. The only resort is then for the runner to constitute and present a dossier of his/her personal insurance within the deadline given.

EMERGENCY CONTACT LIST

Kindly contact to Mr. Kerav Pathak on +91-98242 00038

TRAIL ETIQUETTE

Please be courteous to local villagers, other runners, wildlife, cattle and race management personnel. Any inappropriate or harmful behavior to others or animals will incur serious penalties. Runners must indeed refrain from any act of bad sportsmanship, including any use of illicit drugs. If noted by the medical team, it will result in the immediate elimination of such runner from the race and all the Events organized by Uphill EMG™. If you wish to pass another runner, yell "trail right" or "trail left" before attempting to pass. Do not block approaching runners deliberately at any cost. While you may not be penalized for it, doing such unsporting act will definitely degrade your credentials in eyes of others. They are truly the lifeblood of the race and will do everything possible to make your day a success. Many spend more hours out on the trail the runners themselves. Please be polite and make it a point to thank them. Without the Volunteers, there would be no Vadodara Ultra.

PACERS AND ASSISTANCE

It is strictly forbidden to be accompanied during all or any part of the race by a person not enrolled as a runner himself (means NO pacers). The same rule goes for personal family or professional assistance (team or professional trainer, doctor or other Persons in the medical profession, paramedics, etc.). In the same manner, the refreshment post is strictly reserved for the runners.

INSURANCE

We strongly recommend that all competitors have their own accident insurances that will cover any costs of but not limited to search and rescue. Such insurance can be taken out with any company of the participant's choice.

COMPULSORY GEAR

Sufficient water and energy food for racing will be provided all day long at every aid station but participants must remember that it is always best to carry with them some of the food they are used to train with. It is a bad strategy to wait for race day to discover that the food provided by the race is not something you like or, worse, something you can't digest easily while running. If you don't have some of your own food, eventually you may have to pass on eating at each aid station. This is the most dangerous path to get on and will eventually result in your DNF.

In order to participate in our Events, a set of obligatory equipment is required. However it is important to note that those are the minimum necessary and that each participant must adapt according to their needs. It is important to remember not to choose apparel and gear that are the lightest possible weight in order to gain a few grams only, but to choose items that will give real protection against the weather, therefore giving a good level of security and performance.

  25 Kms 55 kms
Backpack, running belt or any other element allowing you to carry your compulsory gear during the race. OBLIGATORY OBLIGATORY
GPS N/A OBLIGATORY
Mobile phone with fully charged battery (Keep it switched off as much as you can when you run to preserve the battery) + the security numbers of the organization added to the repertoire + local police / emergency number. OBLIGATORY OBLIGATORY
Stock of water minimum1-2 liter. (Hand-held bottles or water pouch, Camelbak type or both.) 1 Liter
OBLIGATORY
2 Liter
OBLIGATORY
Whistle OBLIGATORY OBLIGATORY
Adhesive elastic band to enable making a bandage or a strapping (mini 100 cm x 6 cm) OBLIGATORY OBLIGATORY
Identity papers (Passport, Pan Card, etc...) OBLIGATORY OBLIGATORY
The sum of INR 500 for contingencies OBLIGATORY OBLIGATORY
Knife or scissors to cut the elastic band and remove the thorns from your shoe soles RECOMMENDED RECOMMENDED
Own personal food reserve (bars, gels, dry fruits, snacks... anything you like) RECOMMENDED RECOMMENDED
Cap, hat or bandana RECOMMENDED RECOMMENDED
Sunglasses RECOMMENDED RECOMMENDED

RACE NUMBER

Every runner will be provided with a race number. Every bib is individually handed to each runner upon furnishing of a valid photographic proof of identity. Your race pack and checking of all your obligatory equipment will also be done thoroughly before giving you your bib.

The race bib must be worn at all times during the race and on the front of the body (chest, stomach, leg) and must be fully visible throughout the entire race. It must, therefore, always be positioned over any clothing and cannot for any reason be fixed onto the back. For photographic and marketing purposes, the name and logo of the sponsors must neither be modified, nor hidden.

Remember, No bib number means no access to any aid station or medical staff!

DNF RULES/DROPPING OUT RULES

While no one likes to contemplate it, but there may come a time when it is smarter for a participant to decide to drop out than to continue. He/she may also miss the cut-off times or be pulled out for a medical reason. While such participants may likely be upset at that time, they must nonetheless notify race management personnel as soon as possible and surrender their bib numbers. They will be ranked as DNF (Did Not Finish). Except for a bad injury, runners must only abandon at an aid station. They must alert the head of the aid station who will then invalidate their race-bib. If a runner abandons somewhere else other than an aid station, we will have to spend a huge amount of time and resources trying to find and rescue him/her. In case of abandonment before a control point, it is imperative to return to the previous control point and inform the post leader of one's abandonment. It may be very hard for us, or impossible, to arrange transportation for a DNF runner from their dropout points back to the base camp. In any case, a participant may have to wait for long stretches of time and hence despite our best efforts to get them back. Finally, if a runner meets the end of race sweepers, they will invalidate the race bib and help him/her reach the next aid station. If the runner wants to continue to run the course without bib number, he/she will no longer be under the organization's surveillance and control.

PENALTY - DISQUALIFICATION

Race officials present on the course, and those in charge of different control and refreshment posts are authorized to uphold regulations and to immediately impose a penalty for non-respect, based on the following chart:

BREACH OF RULES PENALTY - DISQUALIFICATION
Lacking any of the obligatory equipment Immediate disqualification
Taking a serious shortcut Penalty 1 hour to disqualification depending on the gravity of the action. Remember that the GPS you are given will keep track of your way so it will be easy for us to check how much you've cut.
Throwing away rubbish outside designated thrash disposal zones (voluntary act). Immediate disqualification
Rude behavior or loss of your cool towards anyone involved or not involved in the organization of this race, from marshals, to Volunteers to other participants, to even locals Penalty 1 hour to disqualification depending on the gravity of the action
Not helping someone in difficulty Penalty 2 hour to disqualification depending on the gravity of the action
Receiving help outside authorized zones Penalty 2 hour for the first time. Disqualification if repeated.
Cheating (using transport, sharing race number, doping, etc.) Immediate disqualification and ban for life from all Uphill EMG Races
Race number not visible Penalty ¼ hour (during which the runner adjusts his race number in the correct manner)
Recognized dangerous attitude (e.g.: sticks with unprotected points pointing at the runners or the spectators) Penalty 1 hour
Not passing through a control point Penalty 2 hour the first time. Disqualification if repeated.
Inappropriate or harmful behavior to others or wildlife Penalty 2 hour the first time. Disqualification if repeated.
Refusal to comply with an order from race control, from a race official, from a head of post, from a doctor or from a rescue worker Immediate disqualification
Departure from a control post after the hour limitation Immediate disqualification
Loss or voluntarily damage to the GPS device Will be paid by participants at actual.

Any other breach of the rules will be the object of a sanction decided on by the Technical Team.

All objections to any decision must be in writing and lodged with the Technical Team, with a caution of INR 1000 (non-refundable if the objection is not valid), within two hours of the arrival at the finish line of the runner concerned. Event Jury will be made of a representative of the runner, the owner of the company that sets up the race, the Technical Team and any relevant people chosen for their competences by the owner and Technical Team. The jury is authorized to give a ruling in the time compatible within the imperatives of the race on all the objections lodged during the event. The decisions will be binding and without appeal.

MODIFICATIONS, CANCELLATION, REFUND

The organization reserves the right to modify at any moment the route and the positioning of the rescue and refreshment posts, without warning.

In the case of poor meteorological conditions, and for safety reasons, the organization reserves the right to stop the event underway or to modify the time barriers.

In case of cancellation of an event, for whatever reason, decided more than 15 days before the date of the start of the race, a partial refund of the registration Fees will be made. The amount of this refund will be fixed so as to allow the organization to cover all irredeemable expenses committed up to the date of the cancellation. In case of a cancellation decided less than 15 days before the departure or in case of interruption of the race, for whatever the reason, no refund of the registration fee will be made

INDIVIDUAL SPONSORS

Competitors who are sponsored may only have the sponsor's logos on their clothing or equipment used during the race. All other publicity accessories (flags, Banners) are forbidden at all points of the race including at the finish, at the risk of penalties imposed by the jury. We would also like to make it clear that running with flags or Banners of any country including India is also strictly forbidden. While we deeply respect patriotism and the spirit of pride that one may have towards their country, we simply do not want to see the flag of any nationality be disrespected or demeaned in any way, knowingly or unknowingly.

PHOTO COPYRIGHT

Every competitor relinquishes their claim to photographic copyright during the event, and he/she relinquishes any recourse against the organizer and against his approved partners for the use of their image. Only the organization can pass on these rights for the image in any media, via an accreditation or an adapted license.

Vadodara Ultra and Uphill Event Media Group™, a Brand Aid® division are all legal trademarks. Any communication and use of photographs of the event must be made with respect to the aforementioned trademarks.